Irrigation for the youth food garden and greenhouse at the KVC Niles campus. This page summarizes what the workbook contains, what was corrected in it, and what still needs an answer from KVC before the application is filed.
Two things, and neither is this workbook. First, KVC_Niles_PLANT_Budget_SUBMIT.xlsx, which is the City's own one-sheet budget template with values typed into it and nothing else altered. Second, the narrative answers typed into the City's online form. The fourteen-tab workbook is internal working paper that feeds those two things.
Fourteen sheets. Each one either feeds the application itself or feeds an internal approval that has to happen before the application can be filed.
Twenty-one corrections are recorded in the workbook. These eight changed either what the project is, whether a funding source applies, or how much can be asked for.
The July 22 session recorded that the greenhouse already stands and needs exactly these upgrades. An enclosed structure dries faster than open beds, so leaving it off the irrigation plan left out the growing space with the highest watering demand.
This matters twice. It puts the site inside Kansas City city limits, which the PLANT program requires for eligibility. It also puts the site outside the service area of the grant the earlier proposal was built around.
Eastland covers Eastern Jackson County east of I-435, suburban Jackson County outside Kansas City, and Cass County. The site sits inside Kansas City and west of I-435. It was carried only because of the Raytown error. It stays on the sheet as a closed question so nobody rebuilds the plan around it in six months.
The City requires that sites working with KCCG complete a KCCG site assessment before applying and attach it to the application. With 46 days to the deadline, that decision cannot sit in a queue.
The City publishes its 2025 recipients, all 26 of them, and the launch release confirms 2025 was the first cycle, which makes that list complete rather than partial. KVC appears nowhere on it. The list also carries The Ozanam Therapeutic Teaching Farm, a therapeutic farm at a Kansas City youth residential treatment campus, which is the closest possible precedent for this application.
Raised by KVC. Staff confirm from a phone that the weekend cycle ran, and a burst line raises an alert the same hour. It also earns the third PLANT goal: root-zone delivery plus weather-responsive scheduling cut consumption and runoff, so the application now addresses all three program goals rather than two. Funded by moving $800 across the other lines, so the request is unchanged at $10,000.
Seton Center runs a food pantry on the same street as this garden, and its pantry service area covers ZIP 64127, which is the garden's own ZIP. Food grown at 1911 E. 23rd St. reaches neighbors in the same ZIP through a pantry a mile down the same road. That specificity turns a distribution claim into a verifiable one. A Seton Center Community Garden also appears on the City's 2025 PLANT recipient list, so the City already knows this partner.
Left conditional, this surfaces as a surprise cost after the money is committed. It also strengthens the maintenance answer, because the controller stays reachable regardless of site network coverage.
A cited source URL that returns 404 was marked dead and replaced. Four City requirements that were missing were added to the timeline: the August 25 applicant webinar, a second required grower-support workshop during the grant period, three progress check-ins, and an in-person site visit at the halfway point. The budget was rebuilt from eight round numbers into a component specification. The full list of twelve sits on the What Changed sheet.
A position is taken on each. Two are calls already made in the package, and three are blanks that need a KVC name typed into them. Nothing here was filled with a guess.
| Item | Position taken, or what to enter | Owner | By | |
|---|---|---|---|---|
| 1 | KCCG is already a partner, so the site assessment is mandatory. | Blocker The City requires a completed KCCG assessment attached to the application when a site works with KCCG. This site does. It is the only item that can miss September 21 on lead time alone. KVC reports the KCCG grant funds are long exhausted, so KCCG is assessment and free technical assistance, never money. | Garden lead | Aug 10 |
| 2 | The greenhouse stays inside this request. | Position: integrated One system across the greenhouse and the outdoor beds on a single controller. Override only to fund the greenhouse separately, which reallocates the budget. | Exec sponsor | Aug 14 |
| 3 | The pantry is Seton Center. Settled. | Answered Produce goes to Seton Center plus the youth and staff on campus. Same street as the garden, and its pantry service area covers the garden's own ZIP. Written into the narrative, the metrics, and the sources. No decision left here. | Program lead | Done |
| 4 | Enter the irrigation maintenance lead and the backup. | Enter two names The answer has to cover weekends and school breaks. | Operations | Aug 28 |
| 5 | Enter the authorized signer for the grant agreement. | Enter one name Required to submit. | Exec sponsor | Sep 14 |
KVC cannot pay project costs and wait to be repaid. PLANT pays half on award, so purchasing runs in two batches and no batch is ordered before its cash arrives.
| Stage | Amount | Covers | Gate |
|---|---|---|---|
| First deposit | $5,000 | 50 percent, paid on award after the agreement is executed | Confirmed rule |
| Batch 1 | $5,000 | Water source connection, smart controller with flow monitoring and 4G cellular link, greenhouse zone | Lands exactly on the deposit |
| Second payment | $5,000 | Released per the grant agreement, terms still to be obtained in writing | Terms needed |
| Batch 2 | $5,000 | Outdoor bed zones, installation and testing, repairs, soil and season extension, tools and harvest supplies | Follows payment two |
An earlier version of this plan put Batch 1 at $6,300 against a $5,000 deposit and closed the gap partly by assuming KCCG would cover the water connection. KVC has since confirmed the KCCG grant funds ran out some time ago, which made that fix fiction. Phasing solves it honestly. Batch 1 buys the water connection, the smart controller, and the greenhouse zone, so the highest-demand growing space comes online first under full remote control. Outdoor distribution follows the second payment.
Every URL in the package was requested and its status recorded. A citation that does not resolve is marked rather than assumed good.
| Source | What it establishes | Status |
|---|---|---|
| KCMO PLANT program page | The three funding tiers, the 50 percent upfront structure, the nine-month spend window, the city-limits requirement, the KCCG assessment rule, the award obligations, and the scoring panel | Read in browser |
| KCMO 2026 announcement | September 21 close. $200,000 to 26 projects in the prior cycle | Live |
| Seton Center food pantry | Pantry at 2816 E. 23rd St., KC MO 64127. Service area covers ZIPs 64126 through 64130 and part of 64108, which includes the garden's own 64127 | Live |
| KCMO 2025 recipients | All 26 first-cycle awardees named. KVC appears nowhere, which confirms the $10,000 tier. The list includes a therapeutic farm at a KC youth treatment campus | Read in browser |
| KCMO PLANT launch release | Confirms 2025 was the first cycle, so the recipient list is complete. Proposals are scored on budget, timeline, and anticipated impact | Read in browser |
| KCCG partner gardens brochure | KC Grow Water Access, Sprout Micro Grants, free site assessment and construction assistance, and Youth Garden as a named partner category | 200 |
| KC Water grants coverage | KC Grow funds water connections, rainwater capture, pumping, and drip irrigation for KCMO gardens | Live |
| Walmart Spark Good guidelines | $250 to $5,000, paid electronically, cycle 3 runs to November 30 | 200 |
| SAM entity record | Registered address confirms the site is inside Kansas City city limits | Live |
| KCCG KC Grow handout | Cited as a checked source in the earlier draft | 404, replaced |
| Eastland Giving Circle | Service area boundary, from search result. Site itself did not respond | Confirm by email |
| By | Action | Owner |
|---|---|---|
| Aug 10 | Request the KCCG site assessment. Blocker, longest lead time | Garden lead |
| Aug 12 | Get second-payment terms in writing from the PLANT coordinator, and register for the August 25 webinar | Grant lead |
| Aug 14 | Inventory and photograph the garden, greenhouse, water source, and every defect | Site lead |
| Aug 17 | Facilities water survey, name the produce recipient, and start the two-week watering baseline | Facilities, program, operations |
| Aug 24 | Two complete irrigation quotes in hand | Procurement |
| Sep 4 | Narrative finalized against measured figures | Program and grant leads |
| Sep 14 | Leadership, finance, and legal review complete | Exec sponsor |
| Sep 18 | Submit, leaving a three-day correction window | Authorized signer |